Your job title: Operations Assistant – Listing Coordination & Marketing
Where you will work: TAG Real Estate Team, KW Tri-Valley Livermore
Hiring & reporting manager: Operations Director, Elana Arsondi
Who are we?
The TAG Real Estate Team is a fast growing team of full-time real estate professionals with expertise in the San Francisco East Bay Area since 2006. TAG, formally operated as The Arsondi Group is brokered by Keller Williams Tri-Valley Realty. We have a strategic marketing and listing campaign with proven results for selling homes. We have a team dedicated to helping our buyers find the perfect home. The TAG team is committed to putting our clients’ needs first, offering a high-level of customer service through exceptional communication skills, creative solutions to problems and negotiating skills to help our clients with their real estate transactions. We truly love real estate and have fun while doing it.
Who are we looking for?
The Operations Assistant is an essential role for our growing team. Qualities include but are not limited to:
- Takes initiative to solve problems and improve processes
- Works well with ambiguity
- Works well as an individual and as part of a team
- Is agile within a high pace work environment
- Is resourceful in finding and implementing solutions
- Displays strong written and verbal communication
- Is able to to manage multiple demands
- Demonstrates a calm and easy going demeanor
- Proficient in MS Office applications and Google Docs
- High school graduate required, Bachelor’s degree preferred
- Administrative or operations experience preferred
- Real estate license is a plus
What will you do?
- Manage systems & follow process for sellers, buyers, lead generation, database management, information management, and back-office support, including website
- Oversee all contracts through closing, tracking the deal in our CRM.
- Coordinate the purchase, installation, and maintenance of all office equipment; such as signs, swag, etc.
- Responsible for onboarding new agents & supporting teams on a daily basis with listings and marketing.
- Manage marketing efforts, including events, mailers, flyers & social media posts, reels & stories
- Partner with Director of Operations on all big event coordination
- Assist on listing tasks including scheduling, installation or removal of lockboxes, signs, MLS entry, property website creation, etc
- Manage the marketing tracker by agent, by month recording the status, costs and holding agents accountable to their plans.
- Bring all testimonials & reviews into the website hub and support agents with promotion of those reviews.
- Provide weekly recaps to all sellers with an active listing providing data points and action points
- Manage special projects as needed
- Provide updates to the team as needed, participating in team meetings and running them while Team Leaders are out.
- Responsible for inputting Open House data and ensuring open house flyers, walking flyers are provided
What’s in it for you? The Operations Assistant role offers:
- $25 – $33//hr depending on experience + eligible for annual bonus based on team performance
- 35-40 hours per week across a flexible work schedule, in our Livermore office. This is NOT a remote position.
- On the job training for marketing, operations and real estate industry practices
- Training on cutting edge real estate models and client based systems
- 401K Benefits after 6 months of full time employment and company match after 2 years.
- Unlimited/Unpaid vacation time as approved by team leaders, with paid vacation (80 hrs) earned after 2 years
